AFVA-3B-3-8-S1 3 June 2006
MEMORANDUM FOR RECORD
SUBJECT: Meal Card Standard Operating Procedures
1. Reference: AR 600-38
AR 37-104-3
AR 37-106
AR 30-1
2. In accordance with the above reference meal cards will be issued to Sergeants and below that are single
and living in the barracks.
3. All new arrivals will sign the meal card and meal card control register (DA Form 4809-R) issued by the
Meal Card Control Officer.
4. If meal cards are lost or mutilated, Soldier will provide a counseling statement signed by the by his first
line leader stating circumstances and authorizing re-issue of a meal card.
5. Upon departure on Permanent Change of Station or Separation Soldier will turn-in his meal card during
clearance and he will eat on his orders until he signs out of unit. The meal card control clerk will cut the
number off of the meal card and tape it onto the Soldier’s DA Form 4809 and will fill out the line with the
date of turn in and reason, then he will sign it. This form will be filed in the filing cabinet according to the
MARKS.
6. Field Meal Cards will only be issued when Soldiers are conducting field exercises outside Fort Hood,
Texas. Prior to the beginning of a field exercise a projected list of soldiers receiving BAS will be compiled
by the appropriate company and submitted to the S1 through the DFAC. Upon completion of the exercise
a finalized list will be completed and submitted to the FAO through S1 within 72 hours.
7. Missed meals can only be requested when Soldiers missed their meals because of mission requirements
as out lined in AR 37-104-3, paragraph 30114. Upon verification, soldier will submit DD Form 1475 for
missed meal within 3 working following exercise.
8. A Meal Card Verification Officer will be appointed at lease quarterly in accordance with AR 600-38,
paragraph 5-1a and 5-1b(4) to verify the entitlement of 30 Soldiers during a meal and record his finding on
DA Form 4550-R and return to the Meal Card Control Officer upon completion.
Meal Card issue procedure
1. Verify that the Soldier is single and living in the barracks.
2. Take Soldier’s ID card and get the meal card book and take the next meal card in number order
3. Type or hand write the information on the Meal Card, on the authority blank, put in NAME, SFC,
MCCO
4. Have Soldier sign the meal card, then fill out meal card register, you must put the Soldier’s Name
in the upper right hand corner, then on the first line:
Meal card number date issued reason for issue Soldier’s signature
Number of meal card today’s date Initial Soldier signs for meal card
5. Then have SFC NAME sign the meal card and laminate it.
6. The meal card register sheet it filed in the Meal Card book, alphabetically.
7. Give the Soldier his/her meal card.
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