U.S. Department of Defense Sole Source Streamlining
Toolbox
“Achieving Faster, Quality Deals”
About
• Who? This ToolBox is meant for your use as a Government acquisition professional
• What? The Sole Source Streamlining ToolBox is a Living Document currently encompassing
over 40 techniques which can be leveraged to increase efficiency throughout the acquisition
process. The basic principles are:
o Obtaining the right information up front and avoiding rework
o Avoiding duplication of effort and taking advantage of all available resources
o Considering materiality when making decisions about the level and depth of reviews
o Elevating major issues in a timely manner
o Promoting open communication with Contractors
• What it is NOT:
o A “cookbook” to teach you how to do your job
o A substitute for critical thinking!
• Why? The ToolBox was created to aid DoD personnel in conducting the evaluation of large-dollar
proposals as efficiently as possible without sacrificing the quality of the deal
o Also a means to collect and share great ideas & innovative SSS techniques being used
across the DoD
• When? Now!
o Resource links still being identified and populated
o Additional techniques being added
• What Can You Do?
o Share the ToolBox! Tell others about it
o Submit feedback
by suggesting additional techniques, links, or examples, or report a
problem
1.0 Techniques Prior to Request for Proposal (RFP) Release
1.1 Pre-RFP Kick-off Meeting with Contractor
• Purpose is for Government and Contractor to meet in advance to address the following
(recommend including DCAA and DCMA)
• Government and Contractor agree on requirements (See Technique 1.3
)
• Contract Award Schedule that all parties will track to including events and dates (See
Performance Metrics)
• Submission of Actual data
