DISTRIBUTION – SDL No. 170
NON-STANDARD DISTRIBUTION:
COMDTINST 5212.12B
26 JAN 2021
COMMANDANT INSTRUCTION 5212.12B
Subj: RECORDS & INFORMATION MANAGEMENT PROGRAM ROLES
AND RESPONSIBILITIES
Ref: (a) The Coast Guard Directives System, COMDTINST M5215.6 (series)
(b) Coast Guard Freedom of Information (FOIA) and Privacy Acts Manual, COMDTINST
M5260.3 (series)
(c) 36 CFR Chapter XII, Subchapter B, Records Management
(d) OMB Memorandum, M-12-18 Managing Government Records, August 4, 2012
(e) OMB Memorandum, M-19-21, Transition to Electronic Records, June 28, 2019
(f) 18 U.S.C. § 2071, Concealment, Removal or Mutilation Generally
(g) 44 U.S.C. 2911(2) Disclosure Requirement for Official Business Conducted Using Non-
official Electronic Messaging Accounts
(h) 44 U.S.C. Chapter 31, Records Management by Federal Agencies
(i) 44 U.S.C., Chapter 33, Disposal of Records
1. PURPOSE. This Instruction establishes United States Coast Guard (USCG) policy governing the
component Records Information and Management Program for the creation, organization,
maintenance, use, and disposition of all USCG records.
2. ACTION. This Instruction is applicable to all USCG personnel, Unit Commanders, Commanding
Officers, Officers-in-Charge, Deputy/Assistant Commandants, Chiefs of Headquarters Staff
Elements, and contractual personnel working on behalf of the USCG. Internet release is authorized.
3. DIRECTIVES AFFECTED. Information and Life Cycle Management Manual, COMDTINST
M5212.12A is hereby cancelled.
4. DISCUSSION. Pursuant to the 36 CFR 1220.34d, the USCG must “…assign records management
responsibilities in each program (mission) and administrative area to ensure incorporation of
recordkeeping requirements and records maintenance, storage, and disposition practices into agency
programs, processes, systems, and procedures.” Supplemental USCG Records and Information
Management (RIM) guidance is developed on a continuous basis and is provided separately from
Commandant US Coast Guard Stop 7710
United States Coast Guard 2703 Martin Luther King Jr Ave SE
Washington, DC 20593-7710
Staff Symbol: CG-611
Phone: (202) 475-3531
Fax: (202) 372-8405
