DD Form 250 Guidance.
This guidance is based on DFARS Appendix F as for December 27 2006. Also, DFARS
Appendix F has a copy of DD Form 250 filled out.
1. General.
a. The DD Form 250 is usually filled out by the contractor and this guidance is to allow the
responsible individual, usually the Contracting Officers Representative (COR), to understand
what the form is used for and what each block means. This will help ensure the Government
is getting what is required. The COR is normally required to sign the DD Form 250 as proof
of acceptance that the supplies or services were received. This is a important because it is one
mechanism that will allow the contractor to get paid.
b. First one of the major questions is whether to use a DD Form 250 or a DD Form 1149.
General a DD Form 250 is the primary document for shipping and contractor invoicing for
Government contracts. It is also for receiving, and for evidence of Government contract quality
assurance at origin or destination. The DD Form 1149 is general used for:
Return of Government-Furnished Property(GFP), except for material obtained through the
Military Standard Requisitioning and issue procedures (MILSTRIP) and Real Property;
Shipment of Industrial Plant Equipment;
Internal transfer of Government property accountability for one contract to another (e.g.,
when authorized by contract modification; or
Shipment of Government Property to other contractors and subcontractors.
c. One of the key differences between the DD Form 250 and the DD Form 1149 involves
acceptance – the DD Form 250 is the only form for documenting Government acceptance of
contractor deliverables.
2. Applicability.
(a) The provisions of this appendix apply to supplies or services acquired by DoD when the
clause at 252.246-7000, Material Inspection and Receiving Report, is included in the contract. If
the contract contains the clause at FAR 52.213-1, Fast Payment Procedure, the contractor may
elect not to prepare a DD Form 250. The COR must know if a DD 250 is required by the terms
of the contract and if in doubt ask the contracting officer.
(b) When DoD provides quality assurance or acceptance services for non-DoD activities, prepare
a MIRR using the instructions in this appendix, unless otherwise specified in the contract.
3. Use. (a) The DD Form 250 is a multipurpose report used—
(1) To provide evidence of Government contract quality assurance at origin or destination;
(2) To provide evidence of acceptance at origin or destination;
(3) For packing lists;
(4) For receiving;
(5) For shipping;
(6) As a contractor invoice; and
(7) As commercial invoice support.
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