1
RECORDS SOP
1. References:
a. AR 600-8-1 Army Casualty Operations/ Assistance/ Insurance
b. AR 600-8-2 Suspension of Favorable Actions (Flags)
c. AR 600-8-104 Military Personnel Information Management/ Records
d. AR 600-8 Military Personnel Management
e. AR 638-2 Care and Disposition of Remains and Disposition of Personnel Effects
f. AR 680-29 Military, Personnel, Organization and Type of Transaction Codes
g. EMILPO Functional Guidance
h. All pertinent Milper Messages effecting Records Management Procedures.
i. PSDR Guidance
j. EMILPO online training.
Military Personnel File (MPF) Accountability
1. The MPF’s main purpose is to assist in the casualty notification process. If a Soldier is injured or
killed, the names and address from the DD93 are used to notify the family. The SGLI is used for the
insurance information. The form details how the insurance money is divided. The maximum coverage
is $400,000.
2. The MPF consists of the required minimum documents
a. DD93/SGLI
b. ERB/ORB
c. Enlistment Contracts for Enlisted Soldiers
d. Oath of Office for officers
e. DA Form 873 Security Clearance for Officers.
f. Current Promotion Orders (1
st
PERSCOM Standard)
g. Current Reassignment Orders (1
st
PERSCOM Standard)
3. Print a new AAA-162 from EMILPO for each UIC. Once logged on to EMILPO
select reports. Scroll down to the Unit Identification Code (UIC), select ‘ok’ and then print the report.
Screen all on-hand records versus the AAA-162 to determine full accountability.
4. If DA 543 Request for Record is in place of the MPF, ensure that the DD93/SGLI is
attached to the DA 543.
5. If a Soldier transitions out of the unit and is not listed on the AAA-162, then the DA 543 can be removed
and destroyed.
6. Follow up on any missing MPF’s. Contact the Soldier to have them sign a new DD93/SGLI and
reconstruct record.
7. During the AAA-162 Accountability, all DD93/SGLIs should be screened for completeness and
accuracy.
8. Soldiers PCS’ing should hand carry their MPF to the next duty station. The MPF will be put in an
envelope and sealed with tape. The Soldier will be informed that they will not open the envelope
and that documents will not be removed or altered.
9. The DA 543 will put in place of the MPF in the cabinet.
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