S: Sign Document
C: Coordinate (Provide comment) on SSS (see notes 3 to 7)
I: Info Copy or GCQ Legal Review (Document may proceed w/o feedback; receive copies of final docs)
*: Coordinate/Info when program is a Defense Business Systems
**: Coordinate/Info when programs have nuclear interests
AQ CD 4-Ltr
SAF/AQCK
SAF/AQRE
SAF/AQRT
SAF/AQXP
SAF/AQXE
SAF/AQXS
SAF/CNZA
SAF/FMBI
SAF/FMC-C,E
SAF/GCQ
SAF/IEE2
AF/A2/6LS
AF/A4LM
AF/A4P-A,S,Y
AF/A8XP
AF/TEP/AO
AFHSIO
AQ CD 3-Ltr
SAF/AQC
SAF/AQD
SAF/AQL
SAF/AQR
SAF/AQX
SAF/CNZ
SAF/FMB
SAF/FMC
SAF/GCQ
SAF/MGB*
SAF/SB
SAF/IEE
AF/A2/6OC
AF/A3O
AF/A4C
AF/A4L
AF/A4S
AF/A4P
AF/A5D
AF/A8X - A8P
AF/A10-C**
AF/A10-S**
AF/TEP
AFOTEC
SAF/AQ
SAF/JA
SAF/GC
SAF/CN
SAF/FM
SAF/LL
SAF/SB
SAF/MG*
SAF/IE
AF/A2/6
AF/A3
AF/A4
AF/A5
AF/A8
AF/A10**
AF/TE
AFMC
§4251/4252 DETERMINATION/CERTIFICATION MEMO (MDAP only) PEM MDA I I I I I C C C C C C C C I I C S
CSAF/SECAF TRADEOFF MEMO PEM CSAF/SecAF I I I I I I C C C C C C C C C C** S C C C C C**
§4271 COST, FIELDING, & PERFORMANCE GOALS (MDAP only) PEM MDA I I I I I I I C C C I C C C C C S C C C
§4272 INDEPENDENT TECHNICAL RISK ASSESSMENT (MDAP only)
9
AQR OUSD/R&E I I I I I I I I C I C I I I I C I I C I I
MILESTONE REPORT (§4251/4252/4253 BRIEF SUMMARY REPORT) & CONGRESSIONAL LETTERS
PEM
MDA
I I I I I C C C C C C S
Acquisition Decision Memo (ADM)
PEM
MDA
I I I I I I I I I I C C I C C C C C C* I I I I C I** C I S I C I C* I I I** I I
- Exit Criteria
ACQUISITION PROGRAM BASELINE (APB) PEM MDA I I I I I I I C I I I C I C C C* I I I C C I** I S C C* C C I**
PROGRAM DEVIATION REPORT (PDR)
11
PEM PEO I I I C C C S
- Market Research (standalone, Regulatory requirement at MDD)
ACQUISITION STRATEGY PEM MDA I I I I I I I I I I I I I C C C C C C C C C C* C I I C C C C C C** C** C I S C C C C* I C C C I** C I
CLINGER-COHEN ACT (CCA) COMPLIANCE
13
PEM AF CIO I C C S
Cost Analysis Requirements Description (CARD) PEM PEO I I I I C I I C I* I I I I I I* I I
CYBERSECURITY STRATEGY (All IT - including NSS) PEM AF CIO I I I I I C I C I I I** I I S I** I
ECONOMIC ANALYSIS PEM SAF/FM I I I I C I I I S C* I I C C C*
FREQUENCY ALLOCATION APPLICATION (DD 1494) PEM NTIA I I C I C C I I S I I I
Full Funding Certification Memorandum PEM MDA / SAF/FM I I I I I I C C I C C C I* I I C I** S I S I* I I I**
INDEPENDENT LOGISTICS ASSESSMENT (ILA) PEM SAE I I I C C I I I I I** S I I**
IT & NSS Interoperability Cert (All IT - including NSS) PEM JITC I I I I C C I* C I I I I S I*
Life Cycle Mission Data Plan PEM PEO I I C C I I I I I I I
POST IMPLEMENTATION REVIEW (PIR) PEM AF CIO / MDA C C I C* I S C*
Problem Statement (for DBS requirements only) PEM IRB Chair C C* C C*
PRODUCT SUPPORT STRATEGY (Including LIFE-CYCLE SUSTAINMENT PLAN) PEM MDA I I I I I I I I I I I I I C C C I I I C C I C C* I C C I C C C I C** C I S C C I C* C C I C I I C** C S
- CORE LOGISTICS DETERMINATION / CORE LOGISTICS AND SUSTAINING WORKLOADS ESTIMATE
- PRESERVATION AND STORAGE OF UNIQUE TOOLING PLAN
PROGRAM CERTIFICATION TO DEFENSE BUSINESS SYSTEMS MANAGEMENT COMMITTEE (DBSMC) PEM DBSMC chair I C C C* I C S* C C C
- DCMO PRE-CERTIFICATION ASSERTION
Program Protection Plan (PPP) (see note 8) AQR MDA I I C I C C I I* I C C**
Program Termination/Cancellation Notification & Plan PEM MDA I I I I I I I I C C I I C I C I C I* I I I I I C** I S I C I* I I I I C** I
REPLACED SYSTEM SUSTAINMENT PLAN (MDAP only) PEM PEO I I I I I C C C C I I C C C I** I**
Request for Proposal (RFP) PEM MDA I I C C I I I I C I I S I
Spectrum Supportability Risk Asssessment (SSRA)
14
PEM A2/6 C I I I I S
Systems Engineering Plan (SEP) AQR MDA I I I I I I I I C I C I I* I C C I I I S I I I
- IUIDIP, PESHE, NEPA, & E.O. 12144 COMPLIANCE SCHEDULE
TECHNOLOGY READINESS ASSESSMENT (TRA) AQR ASD(R&E) C C
Test and Evaluation Master Plan (TEMP) PEM DOT&E I I I I I C I I I C* C I I I C** C S S C* I I I I C** S I
Note 3: For documents where PEO is approval authority, Air Staff coordination occurs prior to PEO signature. Also, SAE coordinates on all Acquisition Documents prior to DAE approval.
Note 1: Document titles in all-caps indicate STATUTORY requirements; document titles with first-letter capitalization indicate Regulatory requirements.
Note 7: If attempting to deviate from Statutory or Regulatory requirements, document OPRs are encouraged to communicate with SAF/GCQ for legal guidance and SAF/AQXE for acquisition process guidance.
Note 6: Tailor coordination based on the program. Examples include coordinating with AF/A10 2- and 3-ltr orgs only for nuclear programs, AF/A2 2- and 3-ltr orgs only for National Security System (NSS) programs, SAF/MG 2- and 3-ltr orgs only for Defense Business Systems (DBS) programs, etc. If tailoring, include organizations excluded from staffing on the eSSS with rationale.
Note 9: ACAT ID ITRAs are conducted and signed by OUSD(R&E). ACAT IB/IC ITRAs are conducted by AQR and signed by OUSD(R&E) unless identified on annual memo for ITRA delegation. When assessments are delegated to the Component, SAF/AQR signs the ITRA and it is presented to the SAE at the milestone as a completed report.
MDAP and MAIS Acquisition Documents for HAF Review
Three-Letter Coordination
For Early Engagement Only - NOT FOR OFFICIAL COORD
Note 2: Sequential 3-letter and 2-letter coordination takes 30 business days, and SAE target for approval is 15 calendar days for any level of coord.
Note 4: 3-letters and 2-letters are responsible for sub-organization staffing. If a document is not ready for official coordination, document OPRs should engage with identified 4-letters. Sub-organization "info copies" on the Matrix are for early AO engagement only, not for official coordination.
Note 5: Document OPR must disclose to the document approver any unresolved Critical and Substantive comments as well as justify rejection of Critical comments. OCR non-responses are considered concurrence without comment.
Note 10: SAF/IE equities in the LCSP are identified in AFPD 32-90. SAF/IE has overall responsibility and oversight of AF-controlled real property. This responsibility excludes the acquisition and management of industrial facilities which are the responsibility of the SAF/AQ, reference HAF MD 1-10. More details can be found in AFI 63-101_20-101.
Note 8: SAF/AQ leads staffing only for the documents in this HAF Coordination Matrix. Documents not staffed by SAF/AQ include but are not limited to the following: AoA Report, AoA Study Guidance & Plan, Capstone Threat Assessment, Capability Development Document (CDD) (incl. CONOPS/Op Mode Summary/Mission Profile), Capability Production Document (CPD), Development RFP Release Cost Assessment, DoD Component Cost
