RECOMMENDER
Soldier performs a Valorous, Heroic Act,
Meritorious Achievement or Meritorious
Service. Recommender completes Parts I,
II, and III on the DA Form 638.
DROPDOWN LISTS
Some of the fields contain dropdown lists to
select from. Other sections such as Blocks
29 “Approved Award” and 31 “Distribution”
are populated as you add additional items to
your form, such as the information that is
added to Blocks 10 and 12b.
PART I-SOLDIER DATA
1. Enter the address of the Final Approval
Authority in Block 1.
2. Enter the address of the Soldier
Immediate Commander in Block 2.
3. Click on Set Name and enter the first two
letters of Soldier’s last name and their
Social Security Number.
4. Click on the Pre-Pop button and select
YES to continue. The system will pre-
populate Blocks 4, 5, 7, 8 and 9.
5. If any information needs to be edited such
as Block 8, click on the Previous Awards
button to complete. If no award, select
“No AWDS”.
6. Enter recommended award, to include
Oak Leaf Cluster.
7. Enter the period covered by proposed
award in Blocks 11. User will click the
Set Date button to complete the field.
8. Enter reason for the recommended award
in Block 12. Specify if the award is for
Valor, Heroism, Meritorious Achievement
or Meritorious Service. If interim award
was made state award given. See
glossary in AR 600-8-22 - (Military
Awards) for definition of Valor, Heroism,
Meritorious Service.
9. Check YES or No in Block 12c for
Posthumous Award.
10. Enter proposed presentation date in
Block 13, click the Set Date button to
complete field.
PART II- RECOMMENDER DATA
11. Recommender will complete Blocks 14
through 21.
12. User signs Block 19 using a Common
Access Card (CAC) or e-persona. The
user cannot sign in Block 19 until all
required filed are completed. This
includes Blocks 20 and 21.
13. The date in Block 3 will be added after
the recommender signs.
PART III-JUSTIFICATION AND CITATION
14. There must be at least one achievement
in Block 20; and Block 21 “Proposed
Citation” must be completed.
15. For awards of Legion of Merit and
above, a narrative is required and will be
added as an enclosure to the form. (
See
Enclosure Tab)
16. See AR 600-8-22; Paragraph 3-19 for
specific requirements for Heroism and
Valor Awards.
17. Submit the proposed award to the
individual’s Commander/Supervisor for
further action.
18. Select the Route or Email button in the
header to forward the form.
19. Close the form and route to individuals
or groups that have been designated.
20. Select the Save button in the header to
save the form.
21. Click on the Email Notification check box
only if you want that specific user to
receive an email notification.
COMMANDER/SUPERVISOR
PART IV- RECOMMENDATIONS
APPROVAL AND DISAPPROVAL
1. Forward the DA Form 638 -
(Recommendation for Award) to unit for
verification of eligibility (flagging) date.
Admin Clerk
2. Check to see if Soldier is flagged. If
flagged, check AR 600-8-22 for award
eligibility.
3. If eligible, certify by signing in Block 22a
using CAC. The signature block will not
be active unless all required field are
completed.
4. The date in Block 22b will be added after
the signature is completed.
5. Route or return to Commander or
Supervisor.
6. If ineligible, return the DA Form 638
through Commander or Supervisor to
Recommender.
Commander/Supervisor
7. Complete Block 23a-h of DA Form 638
by marking either approve, disprove,
upgrade, or downgrade of the award
recommendation.
8. One block should be checked.
9. If recommending downgrade/upgrade,
ensure to indicate which award next to
appropriate block.
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