Department of Defense
INSTRUCTION
NUMBER 1336.05
July 28, 2009
Incorporating Change 2, Effective March 31, 2015
USD(P&R)
SUBJECT: Automated Extract of Active Duty Military Personnel Records
References: See Enclosure 1
1. PURPOSE. Under the authority of DoD Directive (DoDD) 5124.02 (Reference (a)), this
Instruction reissues DoD Instruction (DoDI) 1336.05 (Reference (b)), to update policy,
responsibilities, procedures, and information requirements for reporting of active duty military
personnel records.
2. APPLICABILITY. This Instruction applies to:
a. OSD, the Military Departments (including the Coast Guard at all times, including when it
is a Service in the Department of Homeland Security by agreement with that Department), the
Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant
Commands, the Office of the Inspector General of the Department of Defense, the Defense
Agencies, the DoD Field Activities, and all other organizational entities in the Department of
Defense (hereafter referred to as the “DoD Components”). The term “Military Services,” as used
herein, refers to the Army, the Navy, the Air Force, the Marine Corps, and the Coast Guard.
b. All active duty personnel counted and reported as part of official Active Component
strength as defined in DoDI 1120.11 (Reference (c)).
c. All personnel excluded from military strength: prisoners of war, missing personnel,
deserters, prisoners in civil or military confinement for 6 months or more, and personnel on
appellate leave (with or without pay).
3. POLICY. It is DoD policy that:
a. A centralized database of active duty uniformed personnel be maintained by the Defense
Manpower Data Center (DMDC) to provide information for research, actuarial analysis,
interagency reporting, and evaluation of DoD programs and policies. The database must be used
as the official source to provide statistical tabulations of Active Component strengths and related
