DATA ITEM DESCRIPTION
Title: Contractor Business Data Report (DD Form 1921-3)
Number: DI-FNCL-81765A Approval Date: 20090706
AMSC Number: D9074 Limitation: _____
DTIC Applicable: _____ GIDEP Applicable: _____
Preparing Activity: (D)OSD/PA&E/CAIG
Applicable Forms: DD Form 1921-3 (OMB Control No. 0704-0188); 30 hours
Use/Relationship: For background and detailed requirements related to Contractor Cost Data
Reporting (CCDR), refer to DoD 5000.04-M-1, “Cost and Software Data Reporting (CSDR)
Manual.”
DD Form 1921-3, “Contractor Business Data Report,” is used by contractors to submit: (1)
direct and indirect actual cost data on Government contracts and (2) proposed direct and
indirect cost data in response to Government solicitations.
This Data Item Description (DID) summarizes the format for DD Form 1921-3 and provides
preparation instructions to support the specific data and frequency requirements specified in
the contract. DD Form 1921-3 is related to the other CCDR forms, including DD Form 1921
“Cost Data Summary Report” (DI-FNCL-81565, current edition), DD Form 1921-1,
“Functional Cost-Hour Report” (DI-FNCL-81566, current edition), and DD Form 1921-2,
“Progress Curve Report” (DI-FNCL-81567, current edition). All forms are available for
inclusion on any contract that meets the criteria specified in DoD Instruction 5000.02 or
under other conditions specified for a particular contractual effort.
Requirements:
1. Reference documents.
a. DoD Instruction 5000.02, “Operation of the Defense Acquisition System,” 8
December 2008. This instruction contains mandatory CCDR requirements.
b. DoD 5000.4-M, “Cost Analysis Guidance and Procedures,” December 1992.
c. DoD 5000.04-M-1, “Cost and Software Data Reporting (CSDR) Manual,” [most
current].
d. DD Form 2794, “Contract and Software Data Reporting Plan.” Commonly referred
to the CSDR Plan, a completed DD Form 2794 must be approved by the Office of the
Secretary of Defense (OSD) Cost Analysis Improvement Group (CAIG) Chair.
2. Format. Use DD Form 1921-3 and the detailed preparation instructions below. Templates
are available from the Defense Cost and Resource Center (DCARC) Web site
(http://dcarc.pae.osd.mil). DD Form 1921-3 must be submitted as a stand-alone Excel-
compatible file or as a DCARC approved Extensible Markup Language (XML) file by report
upload to the DCARC’s secure Web site. Uploading requires the use of an ECA Certificate
or other PKI system certified by DoD for encryption and digital signature. See the DCARC
Web site for instructions.
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