Unrestricted Content
CLEARINGHOUSE
NOTE: Discussions during the Clearinghouse are typically based on partial or incomplete
information and do not apply to every instance where a similar situation occurs. Not all issues
are black and white, and we will discuss the different outcomes and interpretations that may
apply. As such, the information below is NOT AUTHORITATIVE, but provided as informative and
intending to supplement and initiate discussions. There are times when the discussion is specific
and definitive on issues, we will emphasize those instances in our notes.
Participants:
Gary Humphreys, Humphreys & Associates
Russ Rodewald, Enterprise Services EVM, Raytheon Technologies
Erik Berg, Deputy Director EVMS Center, DCMA
Mel Frank Director Project Controls & Policy, DOE
Jon Fleming, EVM Program Executive, NASA
Discussions:
• IPMDAR Emerging Issues
The group walked through several program situations that cause challenges for producing and
submitting an IPMDAR report.
- Reporting of actuals only at contract initiation: the EVM-CR requires at least one to-
complete period to accept the file submittal.
- Initiating a contract with company funding (prior to a contractual POP): the EVMCR
does not include data outside the POP for a contract.
- Sorting data by CLIN: the DID include allowances to require additional fields be
added to the data and CLIN could be included in the CDRL as a requirement.
In each instance the recommendation was to partner with ADA technical support or your
customer to get the correct requirements on contract and understand potential challenges or
peculiarities with the EVM-CR.
• Government surveillance when contracts are not definitized.
Executing surveillance when there is a large amount of Authorized Unpriced Work (AUW)
resulted in citing Business Practice 4 where it does not clarify whether negotiated costs must
exist before surveillance can be conducted. There were many approaches cited by contractors
but primarily after the panel was finished.
- Initiating a contract with AUW includes all contractual requirements be
implemented as you complete the work. Therefore, surveillance may be conducted
but certain data anomalies may be present due to the lack of definitization.
- The contract would display proposal data only---it would be like an extended
proposal and the IPMR (or appropriate monthly report) reviewed by the surveillance
team would embody proposal estimate data in BAC.
