5 6
f. All copies of classified documents reproduced for any purpose including those incor-
porated in a working paper are subject to the same controls used for the document from which the
reproduction is made.
g. Maintain records to show the number and distribution of reproduced copies of all TOP
SECRET documents, classified documents covered by special access programs distributed outside
the originating agency, and SECRET and CONFIDENTIAL documents that are marked with special
distribution and reproduction limitations.
This form can be used for receipting, suspense control, internal routing, reproduction
authorization, tracer action, and as a certificate of destruction.
1. For external receipting, complete the necessary blocks in Section A. The recipient completes
Section E.
2. For suspense control, fill in the appropriate blocks in Section A.
3. For internal routing, complete Section A. Fill in the TO and DATE blocks (and COPY NO, if
required) in Section B. If a receipt is required, the recipient fills in the NAME and SIGNATURE
blocks.
4. For document destruction, complete Section C (and appropriate blocks of Section A, if not
already filled in).
5. For reproduction authorization, complete Section D (and appropriate blocks of Section A, if not
already filled in).
6. For tracer action, complete Sections A and E.
(A) Date form is dispatched (for receipt and tracer action).
(B) Optional, usually used for suspense control.
(C) Classification of the document.
(D) Description of the document.
(E) Office destroying the document.
(F) Used to provide consecutively numbered destruction records for TOP SECRET
documents.
(G) Number of copies authorized.
(H) Signature.
(I) Additional information (for example, special handling instructions.).
Upon receiving a classified project, secure the areas, allowing only those personnel with a
need to know and a clearance equal to or greater than the project to be in the area.
When received, inventory and account for the project prior to signing for the job, ensure that
all materials (originals) are present. During inventory, check the classification on each page
(flat, negative, or original).
Log the project in. Establish a time estimate and a schedule for production. Secure the
project in an authorized container when it is not being worked on.
Before issuing the project to any section, ensure that all personnel working on the project
have a valid security clearance equal to or higher than the project. Secure and block off the
area in which the project is to be worked on. Post restricted area signs. Limit access to those
with a need to know.
Brief the section supervisor on the project. The section supervisor will sign for the project
when work is to start. Monitor the project to ensure no security violations are being
committed. Place all waste negatives, printing plates, or printed sheets in an authorized
waste container.
At the end of each shift/day inspect the work area to ensure that all classified material and
waste are removed and stored in authorized containers.
*U.S. GPO: 1987 – 190-911
Control Classified
Work Projects
GTA 05-02-028
MAY 1987
HEADQUARTERS, DEPARTMENT OF THE ARMY
DISTRIBUTION:
US Army training and audiovisual support centers (TASCs)
Approved for public release; distribution is unlimited.
